Innovate Media: providing superior media solutions at an affordable cost with an approachable, local, personal service.

Event Video Production - Terms and Conditions

  1. It is understood that Innovate Media is the exclusive videographer retained by the client to cover each event. Any conflicts with other photographic and/or video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the client. Innovate Media agrees that its owners, staff and employees will conduct themselves in a manner generally befitting professionals while in attendance at each event.
  2. Client assumes all responsibility for obtaining any necessary permission, clearance permits, etc., which may be required for Innovate Media to videotape each event, public or private. Client is solely responsible for any parking, admission fees, passes and tickets, etc. necessary for Innovate Media to gain access to and videotape each event. Client assumes all responsibility for obtaining and retaining permission for access to any requested camera positions and is solely responsible for the quality of the final production resulting from the use of, or inability to use, such requested camera positions.
  3. Innovate Media reserves the right to remove equipment and personnel from any event for any reason when, in the opinion of the Innovate Media staff, there is sufficient potential to cause equipment damage or personal injury to the Innovate Media staff.
  4. Because our crew will be with you from before the start time of the event until its conclusion, client will provide Innovate Media staff food service during the guest meal service.
  5. Client hereby releases and authorizes Innovate Media to use images, names, sounds, etc. of each event and any reproductions and/or recordings of same in connection with any contest, exhibition, display, advertising promotion, newsletter, publication, inclusion on web sites, inclusion on demonstration DVD or other purposes. In return, Innovate Media agrees to use same in good faith and good taste.
  6. Client warrants that all participants in each non-public event freely give their consent to being recorded (videotaped) as part of each such production and consent to the same good-faith usages of their likeness images and/or voices are previously described in condition #5. Client assumes responsibility for such release and authorization, and for notification to all participants.
  7. Innovate Media is hereby granted full editorial and production control by client regarding all aspects of the production and post-production services for the event. In the event a particular segment of the event is either not recorded, partially recorded, or not a part of the edited master DVD, it is at the sole discretion of Innovate Media as the exclusive producer of the event video recording.
  8. Innovate Media will do its best to complete all projects within four to eight weeks from the latter date of either the event date or date client delivers all materials necessary to complete the project. The completion period is only an approximate length of time and any longer periods necessary for completion will NOT void this contract. Innovate Media will notify client of such circumstances and try to give client a new approximate completion date.
  9. All personal property provided by client to Innovate Media for utilization in the post-production of their DVD is received by Innovate Media at the complete and total risk of client. Innovate Media will make every effort to insure the safekeeping of client’s personal property while in its possession and return same to client upon delivery of the edited master copy DVD.
  10. Innovate Media will not be responsible for the storage and safekeeping of any tapes associated with this project upon completion of the product.
  11. Innovate Media retains all copyrights and reproduction rights for each production, original videotapes, edited masters and all copies of each production, whether in whole or in part. Client is granted only a license to use each production, or copies for private nonprofit uses, unless other permission is granted in writing by Innovate Media. NO COPYING ALLOWED.
  12. In the event of a postponement or cancellation of this contract by client, the monies paid are non-refundable, but will apply to a new date if available. In the event of a cancellation, if we are able to replace the date with another booking, we will refund the deposit plus any payments LESS 10%.
  13. A 20% deposit is required immediately to secure your events date. The balance is required to be paid on or before the day of the event. This can be as a lump sum payment or multiple payments.
  14. If Innovate Media fails to comply with the terms of this agreement due to any event or at beyond the control of Innovate Media, including but not limited to illness, accidents, labor disputes, acts of God and other catastrophes, or uncontrollable and unforeseeable equipment failure, Innovate Media’s liability is limited only to refund of all monies received.
  15. If any portion of this agreement should be determined to be invalid, it is agreed that the invalidity of such portion shall not effect the validity of the remaining portions of this agreement.
  16. Technical errors will be corrected free of charge. Client-requested changes to their video will be charged at the prevailing daily edit rate. We will supply you with a preliminary edit for you to check before the final copy/copies are made. A charge will be made to correct any errors reported after the final copy is supplied. After taking possession of the final product, Client must inform Innovate Media of any problems with the product within 48 hours. After 48 hours, if no notification has been received, the Client will be deemed satisfied with the product.
  17. Any particular music chosen by the client for the edited video has to be supplied before the filming of the event. If no music choice is given we will choose the music at our artistic discretion and a charge will be made for subsequent changes. Any changes to the edited video will be charged at the daily rate. AMCOS licensing regulations are in place which determine the terms of use and distribution of final copies.
  18. This agreement supersedes and replaces any previous document, correspondence, conversation, or other written and/or oral understanding.
  19. This contract is being provided at your request and as of the date indicated on the details form attached, we have reserved time on our production schedule for your event. To confirm your reservation, it is necessary for you to make your initial deposit payment to Innovate Media immediately or your reservation may be cancelled without prior notification. If additional time is needed, please call our office. We will honor any reasonable request.
Innovate Media (2009). Sunshine Coast, Queensland. Australia. For service terms and conditions click here.